KIPP Miami

Miami, FL

Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: 2019-20 School Year
Subject:  
Grade: K

Organization: KIPP Miami
Preferred Locations:

Contact: Leadership Recruiter
Email: prodrigues@kippnj.org

You can use your mobile device to email jobs to yourself or others. You can apply to roles at KIPP from a laptop or desktop.

Director of School Operations

APPLY
KIPP Miami

Miami, FL

Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: 2019-20 School Year
Subject:  
Grade: K

Organization: KIPP Miami
Preferred Locations:

Contact: Leadership Recruiter
Email: prodrigues@kippnj.org

Role Overview
 
KIPP Miami is seeking a dynamic leader to serve as the founding Director of Operations for KIPP Miami’s first elementary school. The Director of Operations (DOO), reporting to the School Leader, is a senior, school-based leadership role that oversees all finance and operations functions necessary to run a high performing school.
 
The DOO will be in charge of bringing the vision of the first KIPP elementary school in Miami to life. The role entails establishing systems based on the experience of KIPP schools throughout the country, being flexible with an ever-changing environment and leveraging problem solving skills to tackle everyday challenges faced at the school. As a key member of the leadership team at KIPP Miami’s first school, this role requires working directly with the Miami-Dade County Public Schools office and other outside partners, so relationship building and interpersonal skills are critical to success.
 
The DOO position includes budgeting, purchasing, facilities, food services, transportation, technology, student recruitment, student data, regulatory compliance, human resource administration, and academic operations support. The Director of Operations serves as a key member of the school’s leadership team to ensure that the school’s operations meet high standards of excellence and to position instructional leaders and staff to focus on driving strong student achievement outcomes.
                            
Context: KIPP Miami
KIPP is a non-profit network of college-preparatory, public charter schools educating 80,000 elementary, middle, and high school students in 200 schools across the country.
 
KIPP Miami is a new region and the first elementary school will set the pace for excellence and lay the foundation for school-based structures across the region. Over the long term, KIPP Miami plans to serve students from grades K-12 in multiple schools across the city.
 
Regional and School Mission/Vision
KIPP Miami Schools Mission
KIPP Miami Public Schools seek to create and sustain a high achieving and inspiring community schools that battles inequity by empowering students to develop the skills, character strengths, and habits to thrive in college and beyond, shape their futures, and positively impact the world.
 
KIPP Miami Elementary School
At KIPP Miami’s elementary school, we will seek to unleash the power, passion and wisdom within each student so their light can shine brightly. Students’ light will make them the future citizens and equity leaders of our local and global communities. KIPPsters honor themselves, their families and their communities by critically questioning, innovating and solving the problems of tomorrow. Students believe in the “beautiful struggle” – the belief every challenge is a ray of opportunity. KIPPsters seek excellence, hope and joy in all that they do because they know education will give them the power, opportunities and freedom to change their world and their place within it and will light the path for others to do the same.
 
 
Key Responsibilities
 
School Operations Leadership & Operations Team Management
  • In partnership with the School Leader, develops the school-wide operations vision that supports and operationalizes the academic and cultural vision of the school
  • Plays a leadership role in the school’s strategic and annual planning and budgeting process
  • Hires, manages, coaches, and develops school operations team members (including front office staff and vendors) and holds them accountable to goals and outcomes
  • Serves as the primary point of contact for Miami-Dade County Public Schools, responding to requests and collaborating the district to create scalable, region-wide systems, policies, and procedures
 
Finance & Purchasing
  • Works closely with the principal to develop the school’s annual budget to bring a vision to life and actively manages the school budget throughout the year
  • Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests; approves school purchases under a specific financial threshold
  • Serves as the first school-based point of contact regarding finance and works with Miami-Dade County Public Schools to ensure financial compliance and reporting
 
Facilities & Maintenance
  • Oversees most facilities issues, including maintenance, managing staff/vendors, aesthetics, shared space agreements, and campus safety
  • Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors to ensure that the facility looks the best it can
  • Ensures that the main office is neat, organized, welcoming and has all important parent facing materials
 
Student & Family Services (School Ops; Communications; Field Trips/Events)
  • Serves as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where needed
  • Oversees all aspects of food service, including quality, managing staff/vendors, meal tracking, compliance, and meal delivery
  • Oversees all aspects of transportation including vendor management, arrival and dismissal procedures, and setting and managing staff duty schedules
  • Owns logistics of communications and external relations through parent letters, weekly staff notes, surveys, and visitors
  • Owns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field trips and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.)
  • Serves as point person for hosting visitors on school tours
 
Technology & Equipment
  • Ensures that students and staff have access to needed technology and works with Tech Team to plan technology related enhancements
  • Leads the school opening/start up process each year to ensure that doors are ready to open by ordering furniture, equipment, instructional supplies, and ensuring that student services (e.g. food service, transportation) are ready to go
  • Manages the school’s supply and asset inventory (e.g. computers, textbooks)
 
Student Information, Testing, and Academic Operations Support
  • Manages systems for and maintains accurate student data and information in compliance with federal, state, regional and school expectations
  • Works with the principal or AP to manage the logistical elements of all major student assessments
  • Manages logistics of report cards, progress reports and transcripts
 
Student Recruitment & Enrollment
  • Develops and manages student recruitment strategy to ensure that the school begins the academic year with full classes and actively recruits to fill open seats
  • Ensures that parent info sessions, school tours, and the lottery and enrollment process are tightly planned and executed
 
Risk Management, Compliance, and HR Administration
  • Ensure that the school is prepared for emergencies by conducting all drills and training staff on emergency plans
  • Partners with HR and recruitment staff to guide the new hire process (e.g., interviews, new hire offer letters, onboarding)
  • Ensures that school staff members have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file; and schools comply with all areas of legal compliance (e.g., HR, FERPA)
  • Completes the exit form for terminating employees and partners with the regional human resources team on any action items surrounding the exit logistics
  • Reviews time-off data provided by the human resources team to ensure accuracy and assess leave trends
  • Communicates leave needs and critical dates to the human resources team and assists in facilitation of employee leaves
 
Qualifications
  • Bachelor’s degree required; graduate degree preferred
  • 3 to 7 years of work experience, preferably in education and/or business or operations management 
  • Fluency in Spanish and/or Haitian Creole preferred
  • Demonstrated management and leadership skills (e.g., 2 or more years managing a team or multiple large projects)
  • Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
  • Strong strategic and analytical skills with an aptitude for shifting from fire-fighting to systems-building
  • Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly
  • Team player with strong interpersonal and stakeholder management and relationship building skills
  • Ability to lead, influence, and hold others accountable to upholding high standards of operational excellence
  • High level of comfort with financial oversight and budgetary tracking
  • Ability to be calm under pressure, especially in difficult conversations with parents and staff
  • Excellent organizational, verbal, and written communication skills
  • Excellent computer skills, including Microsoft Word, Microsoft Power Point and Microsoft Excel
  • Desire to continuously learn and increase effectiveness as a professional
  • Unwavering commitment to KIPP’s mission and willingness to go above and beyond to meet the needs of KIPP students, families, and staff