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OFFICE MANAGERJob DescriptionOffice Managers are cornerstones of the work we do at KIPP Memphis. The office manager plays a primary role in coordinating the school administrative systems and routines that allow the school to run on a daily basis including financial management through placing orders and processing invoices, managing student enrollment, serving as the primary caretaker of student information, and that parents, students, and community members are greeted with a service-focused team when entering our schools.Job Responsibilities Include:
KIPP Memphis Collegiate Schools
Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: Immediate
Organization: KIPP Memphis Collegiate Schools
Key Candidate Qualifications• Excellent customer service skills, including an outwardly friendly demeanor• Highly organized including evidence of strong follow-through skills• Strong analytical and problem-solving skills, ability to learn quickly, and meticulous attention to detail• A history of personal achievement as evidenced by success at work and/or in school• Belief that all students can succeed in high school, college, and life• Comfortable interacting with the general public and working closely with teachers, staff, administrators, and other stakeholders• Open to feedback and flexible with new and changing situations• Excellent organizational, time management, and communication skills (both written and verbal)• Advanced proficiency with Microsoft Office Suite and Google Docs• Experience with PowerSchool• Results-oriented• Eligibility to work in the United States• Fluent in both English and Spanish (preferred)• Three or more years of administrative experience (preferred)WHO WE AREKIPP Memphis is part of KIPP (Knowledge Is Power Program), a national network of free, open-enrollment, public schools that are successful in helping students from educationally underserved communities develop the knowledge, skills, character, and habits needed to succeed in college and the competitive world beyond. There are currently 224 KIPP schools serving nearly 100,000 students. Today, KIPP Memphis serves over 2,800 students in our seven schools in Memphis and almost 800 alumni on their journeys to and through college with our KIPP Through College Program.WHAT WE DO & WHY IT MATTERSNationwide, only 10% of students from low-income communities graduate from college, compared to 84% of their more affluent peers. Preparing our students for successful and choice-filled lives of independence and impact drives the work of all KIPP school leaders, teachers, and staff. Nationally, KIPP alumni graduate from college at 4 times the national average, which is good, but not good enough. Our goal is for 75% of our alumni to graduate from college and be prepared to live a personally and financially satisfying life.OUR SCHOOLSKIPP Memphis serves over 2,800 students in grades K-12, at seven schools in north and south Memphis. Each of our elementary schools’ partner with Porter-Leath to provide a high-quality pre-K instructional experience for our communities.
- Maintains a friendly, professional, clean, and neat office environment
- Collects, maintains, and stores all student records in accordance with SCS and ASD policies and procedures
- Answer phone, reply to emails, sort mail, and handle all communication flowing through the main office
- Reach out to families for a variety of reasons including student absences
- Serve as an active member of student recruitment and enrollment efforts including reaching out to potentially interested families
- Collects, maintains and reports all student/staff attendance records on a daily basis
- Assists with the ordering, inventory, and maintenance of school equipment and supplies
- Assists with the processing of invoices and credit card summaries
- Work with students directly, including occasional supervision duties, as needed
- Other duties as needed
As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.