KIPP New Jersey - Newark

Newark, NJ

Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: Immediate
Subject:  
Grade:  

Organization: KIPP New Jersey - Newark
Preferred Locations:

Contact: Leadership Recruiter
Email: recruitment@kippnj.org

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Regional Operations Project Manager - Newark

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KIPP New Jersey - Newark

Newark, NJ

Type: Leadership & Support Staff
Full Time/Part Time: Full-Time
Start Date: Immediate
Subject:  
Grade:  

Organization: KIPP New Jersey - Newark
Preferred Locations:

Contact: Leadership Recruiter
Email: recruitment@kippnj.org

Here’s what you need to know:
The Newark Regional Operations Project Manager is an extraordinary opportunity for a former educator and/or professional with planning, communication, coordination, and event management experience to work closely with high performing, results-oriented teams and senior leaders. The Operations Project Manager will develop highly transferable skills and a strong understanding of the education sector. He/she will work closely with the Newark Executive Director and Managing Director of Operations to drive forward network priorities. The person in this role will add value by managing complex workflows and navigating time-sensitive high-priority tasks and projects. He/she will manage scheduling, short and long-range planning, logistics, communication, and operations for regional leadership team meetings with KIPP Newark’s most senior leadership team, as well as larger-scale day-long event retreats. As the person in this role masters and excels at these responsibilities, he/she will take on small and large-scale projects with increasing autonomy.  

Why join KIPP? 
Great question! We’re really passionate about kids, improvement, and fun. To find out more about why great TEAMmates join us, visit our website here.
 
Responsibilities of the Regional Operations Project Manager will include but are not limited to:


Managing Short and Long-term Projects
  • Create and manage project plans for projects and work-streams involving multiple stakeholders.
  • Communicate strategically across multiple stakeholders. Facilitate routine meetings with key players and hold peers and senior leaders accountable to meeting deadlines.
  • Manage weekly written communication to school leaders and heads of schools, as well as monthly external stakeholder communication.
  • Analyze data- including survey data from retreats, trainings, etc.
Project Manage and Run Small and Large Scale Meetings, Retreats, and Events
  • Plan and manage the operations of professional development meetings, ensuring a positive, professional, and heartbeat-aligned experience.
  • Manage preparation of meeting agendas, materials, and logistics for key meetings – e.g. check-ins, professional development sessions, and school leader/DSO/AP meetings.
  • Create and manage the successful execution of regional leadership team meetings (SL, HOS, and SST) as well as larger-scale network-wide retreats. This includes but is not limited to event planning, communication, and managing event budgets.
  • Plan and manage logistics for these meetings and events, including partnerships with other internal teams and external vendors, using existing systems and systems you will create.
  • Manage the operations of the events day-of, providing help to attendees, supporting facilitators, coordinating vendors, and at times managing a small team who helps execute the event.
  • Analyze participant feedback data, identify and make necessary improvements to improve participant experience, and summarize feedback and next steps for stakeholder communication.
Management of Tasks and Project Milestones; Coordinate Scheduling of Multiple Stakeholders
  • Directly manage the calendar of the ED, maximizing her time on high-impact work and acting as a safeguard to ensure her time supports priorities.
  • Host and coordinate logistics for visitors ensuring a meaningful, heartbeat-aligned experience.
  • Schedule meetings, manage a wide variety of requests, and complete additional tasks as needed (such as processing reimbursements, making travel arrangements, ordering supplies, drafting communications, and preparing materials for conference calls and meetings).
  • Create and maintain systems for the management of complex administrative tasks, and independently problem-solve, research options, and propose solutions or adaptations when administrative challenges arise.
  • Track, prioritize, and hold accountable school leaders and assistant principals for tasks and project milestones to ensure progress to deadlines.
Skills and Characteristics
  • Attention to detail.
  •  Driven by outcomes and results, and wants to be held accountable for them.
  •  A track record of developing and maintaining personal organization systems for managing multiple workflows: being highly responsive in communication, prioritizing time-sensitive tasks, and completing tasks quickly while maintaining quality of work.
  • A track record of managing projects start to finish to achieve desired outcomes – both independent projects and those involving multiple stakeholders and performers.
  • A track record of identifying and taking initiative to resolve problems.
  • Ability to communicate clearly through writing and orally.
  • Ability to thrive in a fast-paced, entrepreneurial environment; flexible, able to work autonomously as well as take direction as needed.
  • An interest in planning and executing small and large-scale meetings and events.
  • Growth-oriented, with a thirst for feedback and desire to improve.
  • Belief in the KIPP New Jersey mission and Heartbeat.
  • Maturity, humility, strong work ethic, and “roll-up-my-sleeves” attitude.
Educational Background and Work Experience
Required:
  • Bachelor’s degree
  •  1-3 years of work experience  
Preferred:                             
  • Experience in project management: coordinating tasks and communication to achieve a set vision or goal.
  •  Experience planning small and large-scale events.
  • Experience in education.
  • Experience managing a small budget (e.g. $2k).

Need more reasons to work here? 
In addition to a competitive salary, KIPP NJ/KIPP Miami offers a full benefits plan, a subsidized wireless plan through Verizon, a company laptop as well as travel benefits for teammates commuting from out of state.

This position will require travel between our 11 campuses in Newark, as well as require occasional weekend and evening work.

About KIPP New Jersey              
KIPP New Jersey schools are part of the nationally recognized “Knowledge Is Power Program” non-profit network of college-preparatory, public charter schools educating elementary, middle, and high school students. In 2002, KIPP New Jersey first opened its doors in Newark’s South Ward as a single class of 80 fifth graders and has since grown to teach nearly 6,000 students in grades K-12 in Newark and Camden. 92% of KIPP New Jersey students currently qualify for free or reduced-price meals.
 
KIPP New Jersey alumni earn college degrees at more than 3.5 times the national average for students from low-income families. By offering highly effective educators with strong bonds to families, more time in school learning, services that support a variety of student needs, and a culture focused on achievement, our students are on the path to and through college. Visit KIPPNJ.org to learn more.
 
KIPP New Jersey is an equal opportunity employer.